Conference and Event Specialist

Description:
• Manage the full lifecycle of internal and external conferences and events, including logistics planning, vendor coordination, execution, and close-out.
• Ensure all aspects of events are carefully planned and organized to meet objectives.
• Manage event sponsorships, including identifying opportunities, liaising with sponsorship organizers, coordinating sponsorship packages, and ensuring DDC’s brand is effectively promoted.
• Serve as the primary point of contact between the DDC Marketing Team, Growth Services Division, conference organizers, vendors, and other key stakeholders.
• Coordinate logistics, timelines, and resources to ensure seamless communication and timely completion of tasks.
• Collaborate with the Marketing Team to develop event-specific campaigns, concepts, and messaging strategies that promote brand awareness.
• Propose new ideas for events and sponsorships to drive engagement and increase attendance.
• Work closely with the Senior Marketing Manager to enhance and streamline event planning processes, ensuring efficient workflows and consistent delivery.
• Develop, implement, and maintain event-related policies, processes, and procedures, including event planning forms and templates.
• Maintain and update conference and event collaboration spaces to ensure that all event-related information, documentation, and communication are organized, easily accessible, and up to date for all stakeholders.

Requirements:
• Bachelor’s degree in hospitality, marketing, communications, or related field
• Five (5) to seven (7) years of experience in conference and event planning with a proven track record of successfully executing events of varying size and complexity
• Must be a US citizen able to pass a standard background check
• Strong project management skills with demonstrated ability to manage multiple events simultaneously, ensuring adherence to deadlines
• Meticulous attention to detail with exceptional organization skills
• Ability to thrive in fast-paced environment with shifting priorities and tight deadlines
• Excellent verbal and written communication skills with the ability to engage and collaborate with diverse teams, vendors, and stakeholders
• Self-motivated, proactive, and resourceful with a strong sense of accountability and ability to work independently and as part of a team
• Proficient in Microsoft Office Suite, SharePoint, and Teams

Benefits:
• Collaborate with the Marketing Team
• Source and manage relationships with external vendors

Apply Job!

Apply to this Job