Accounting Associate - Payroll Experience

Description:
• Manage the automatic or manual syncing of transactional data into Quickbooks Online.
• Verify that all transactions downloaded into Quickbooks Online are accurately coded to the proper GL account, vendor, customer and class and/or matched to the proper QBO record.
• Prepare bank and credit card reconciliations on a monthly basis.
• Ensure all Accounts Payable are accurately coded in the AP software and syncing to Quickbooks Online.
• Manage AP processing, ensuring bills are approved and paid in a timely manner.
• Collect W9s and prepare annual 1099 filings at the end of the year.
• Monitor cash position to ensure enough funds are available to process AP.
• Assist in preparation of customer invoices.
• Sync invoice information to QBO, if using a third-party billing system.
• Monitor invoicing schedules and rates based on customer contracts.
• Keep track of open receivables, monitor due dates, and follow up on outstanding items.
• Match payments to the proper customers and invoices.
• Assist with the monthly, quarterly, and annual close process.
• Prepare balance sheet reconciliations, manage adjusting journal entries, and maintain supporting workpapers.
• Review for errors and misstatements.
• Accurately code inventory purchases to the proper item in the financial system.
• Manage creating and receiving inventory against purchase orders.
• Reconcile and balance physical inventory counts to the financial system.
• Process timely and accurate payroll using third-party payroll software.
• Process payroll tax reporting and submissions, if not managed by the payroll software.
• Maintain payroll schedules that accurately reflect employee wage rates, deductions, deferrals, and garnishments.
• Maintain bonus and other supplemental payroll schedules.
• Oversee onboarding and termination of employees in the payroll system.
• Timely management of employment account registrations by state.
• Enroll new states and manage TPA assignments in the payroll system, as necessary.
• Monitor quarterly and annual tax filings prepared by the payroll provider to ensure compliance.
• Process new state sales tax registrations.
• Manage the reporting and submission of monthly, quarterly and annual sales tax filings.
• Identify & implement opportunities to maximize workflow efficiency.
• Possess awareness and curiosity of technology tools an integrations.
• Other special projects as needed.

Requirements:
• 5 Years experience doing bookkeeping/accounting for an entrepreneurial organization.
• Mastery of Quickbooks desktop, Quickbooks Online, and Xero.
• Experience working with technology solutions such as Shopify, Quickbooks Online, Bill.com, Melio, Abacus, Expensify, Fathom, Syft, LivePlan, Gusto, Rippling, Avalara and others.
• Experience working directly with business owners, principals, and executive staff.
• Proactive Communicator – when you identify a problem, you bring it to the table. You look ahead to anticipate and solve problems in advance.
• Operates with a sense of urgency. You have a passion for your work and are an advocate for your clients.
• Excellent analytical and problem-solving skills, enjoys technology challenges and troubleshooting.
• Ability/desire to work with multiple clients in multiple industries and ability to handle shifting priorities.

Benefits:

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