Operations Coordinator

About WithMe, Inc.

WithMe, Inc. delivers convenient technology-powered amenities to clients and their guests. On the forefront of innovation, we're a remote first company that emphasizes a healthy work/life balance. We are profitable, operate in all 50 states, and have been ranked as one of the 5000 fastest-growing private companies in the United States for three consecutive years. Watch our employee video to learn more about working at WithMe and discover why we were named a top employer by the National Apartment Association!

Meet our brands:

PrintWithMe makes printing convenient for everyone, everywhere. We're an automated printing solution found nationwide in coffee shops, co-working spaces, and multifamily apartment building locations.

SipWithMe is specialty coffee made simple. Our mission is to provide an innovative and cost-effective automated coffee solution for multifamily, coworking, and other business verticals.

WithMe, Inc. is actively scaling with many of the National Multifamily Housing Council Top 50 managers and owners in the country, including Lincoln Property Company, Greystar, Fairfield, Avenue5, and many others.

Operations Coordinator (Remote - US)

WithMe is looking for a highly organized and proactive Operations Coordinator to join our Business Operations team. In this role, you'll support day-to-day operations and internal initiatives by coordinating travel, organizing events, and assisting with administrative projects across departments. This position reports to the Sr. Operations Business Manager and offers a fully remote work environment within the U.S.

What You’ll Do:

• Coordinate travel for team members — primarily Leadership and Sales — including booking flights, hotels, meals, and transportation.
• Serve as the go-to person for travel-related questions, changes, and urgent needs.
• Own and manage our airline business travel program, ensuring new hires are onboarded smoothly and policies are followed.
• Plan and execute in-person and virtual internal events — from department summits to monthly socials — handling all logistics, travel, and swag.
• Provide administrative support across departments: scheduling meetings, managing calendars, and preparing communications or documentation.
• Support internal meetings by organizing agendas, capturing notes, and tracking follow-ups.
• Collaborate on cross-functional projects, helping with logistics, documentation, and communication to ensure team alignment.

What You Bring:

• 2+ years of experience in operations, travel coordination, event planning, or administrative support.
• Detail-oriented with excellent organizational skills and the ability to juggle multiple moving parts.
• Strong communication skills — written, verbal, and interpersonal.
• A calm, solution-oriented approach when dealing with last-minute changes or challenges.
• Proficiency in Google Workspace (Docs, Sheets, Calendar); familiarity with scheduling tools like Greenhouse is a plus.
• A collaborative, people-first mindset and a desire to improve the team experience.
• Comfortable working in a fast-paced, remote-first environment.

Why WithMe Inc.?

• 100% remote work environment.
• Equity through stock options — get some skin in the game.
• Transparent leadership and open communication.
• Work with a smart, forward-thinking, and people-focused team.
• Company values that shape everything we do: Performance, Customer Obsession, Candor & Transparency, and Respect.

Benefits Include:

• Comprehensive health, dental, and vision coverage.
• Retirement plan with company match.
• Life and disability insurance.
• FSA and HSA accounts.
• Paid time off for hourly nonexempt employees.
• Annual training and education allowance.
• Opportunities for in-person team events.

Exciting challenges lie ahead. Join us. Let’s get to work!

Full compensation packages are based on position location as well as candidate experience and qualifications.

This position will also qualify for annual bonus opportunity.

The Perks & Benefits for Full-Time Employees

By working at WithMe, Inc., you’ll be at the forefront of scaling a high growth, early stage company that's driving innovation.

• The majority of our roles offer a 100% remote work environment although some may require residence in a specific geographic location/region
• You’ll get some skin in the game with employee equity
• We stand behind our core values: Performance, Customer Obsession, Candor & Transparency and Respect
• There’s transparent communication from the top down
• You’ll have a collaborative, smart, and forward-thinking team to share ideas with
• You’ll have direct, meaningful impact as we scale
• There are fun and inspiring in-person team event opportunities

And we’ve got you covered on all of the most important benefits:

• Comprehensive health, dental and vision coverage
• Retirement plan with company match
• Life and disability plans
• FSA and HSA accounts
• Annual training and education allowance
• Flexible vacation for full-time salaried exempt employees and competitive paid time off for hourly nonexempt employees

Notice of Recording

WithMe, Inc. informs you that to maintain transparency and accuracy, all interviews may be audio and/or video recorded. This practice aims to improve our selection and evaluation procedures. Interviewees will be asked for consent to record. If declined, they can still participate, but it may limit comprehensive evaluation and/or add additional steps to the interview process. We appreciate your understanding and cooperation. Our commitment to transparency and excellence in our interview processes remains a priority.

Equal Opportunity Employer

WithMe, Inc. firmly believes in the importance of diversity and cares deeply about creating a more equitable world. We are an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sexual orientation, gender, gender identity, national origin, protected veteran status, disability status, or any other protected status under applicable laws.

California Consumer Privacy Act (CCPA) Notice:

As part of our recruitment process, WithMe, Inc. collects and processes personal data relating to job applicants. We are committed to handling your personal information in a transparent, secure, and lawful manner. This data may include information you provide during the application process (e.g., contact details, work history, and references) as well as any additional information necessary to evaluate your candidacy.

Under the California Consumer Privacy Act (CCPA), California residents have specific rights regarding their personal information. These rights include the right to know what personal data is being collected, to request deletion of your data, and to opt out of the sale of your data. WithMe, Inc. does not sell any personal data of applicants or employees.

For more information about your rights and how we handle personal information, please refer to our Privacy Policy.

Originally posted on Himalayas

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