VAUSA® Initial Hiring Screen

Employment Type

Contractor

Minimum Experience

Experienced

Compensation

~$20 hourly depending on position and level of experience

Job Title(s): Open Positions - Executive Administrative Assistant, Marketing Support Specialist, Finance Support Specialist, Sales Support Specialist

Hours: 20-40 hours per week

Company Overview: VAUSA® creates meaningful jobs and a community for military families by strategically building remote teams for faith and purpose-driven businesses. As an Independent Contractor with VAUSA®, you will help clients focus on their people, purpose, and passions by providing them with comprehensive virtual assistant support using your unique qualifications and skills.
• At VAUSA®, the heartbeat of our success is our relationships built on the foundation of Authentic Connection. We cultivate these relationships by courageously confronting challenges, embracing healthy conflict, and practicing conscious communication. Lasting trust is built through humbly giving and receiving feedback, valuing differing perspectives, and demonstrating empathy in every interaction. “Put on then, as God’s chosen ones, holy and beloved, compassionate hearts, kindness, humility, meekness, and patience, bearing with one another… And above all these put on love, which binds everything together in perfect harmony.” —Colossians 3:12–14 (ESV)
• Selfless Service is embedded in our DNA. We are stewards of the gifts we've been given, utilizing them not for personal gain but for the greater good of our team, clients, community, and country. In humility, we prioritize the needs of others, embodying the same spirit of service that strengthens the very fabric of America. “As each has received a gift, use it to serve one another, as good stewards of God’s varied grace.” —1 Peter 4:10 (ESV)
• In the pursuit of Intentional Growth, we heed the call for continuous learning and wisdom. We are relentless in our pursuit of personal and professional development, setting goals, and growing not just for ourselves, but for the good of the people we love and serve. Like the eagle, we rise above challenges, fueled by a passion for growth that propels us forward. “But they who wait for the Lord shall renew their strength; they shall mount up with wings like eagles; they shall run and not be weary; they shall walk and not faint.” —Isaiah 40:31 (ESV)

Statement of Faith: In light of the owners’ faith, VAUSA® exists to bring glory to God and share His truth with its clients, contractors, and community by serving them according to principles that honor and glorify Him. Applicants are considered for all positions without regard to religion, background, or belief system. VAUSA® provides equal opportunities to all applicants and contractors and prohibits discrimination and harassment of any type protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.

Process:
• Apply: Submit your online application and resume, and complete various assessments based on the role you're applying for.
• Interview: Complete virtual one-way and two-way interviews with the VAUSA® team and potential clients.
• Match: Once you begin working with a client, you will receive VAUSA® coaching and be connected with like-minded team members from around the country!

Ideal Candidate Requirements for All Open Positions:
• Must reside within the United States and be eligible to work in the United States.
• Be available 20+ hours a week between 8 AM - 5 PM (applicant's local time).
• Have reliable internet service and a personal desktop/laptop computer with a webcam and microphone.
• Understand this is a part-time, fully remote, 1099 Independent Contractor opportunity.
• Align with company values of Authentic Connection, Selfless Service, and Intentional Growth.
• Be unapologetically patriotic. (Military affiliation is NOT required.)
• Is willing to invest in building relationships and creating community with team members.
• Is willing to commit to and participate in VAUSA® Success Coaching weekly.
• Provide strong references.

Job Summary: Executive Administrative Assistant

Position Overview: The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.

Key Responsibilities:
• Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
• Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
• Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
• Assist with special projects, research, and data analysis to support executive decision-making.
• Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
• Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
• Perform additional administrative tasks as needed to support the smooth functioning of executive operations.

Qualifications:
• 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
• Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills with attention to detail.
• High level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
• Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
• A positive attitude, adaptability, and a commitment to supporting executive leadership.
• Experience using task/project management tools such as ClickUp or Asana.

Job Description: Marketing Support Specialist

Position Overview: The Marketing Support Specialist plays a crucial role in supporting the marketing team with various tasks related to campaign management, content creation, market research, and analytics. This position is responsible for ensuring smooth day-to-day operations of the marketing department, executing marketing strategies, and contributing to the overall growth and success of the company’s marketing efforts. The ideal candidate will have a keen eye for detail, strong communication skills, and a passion for marketing and data-driven decision-making.

Key Responsibilities:
• Assist in the planning, execution, and tracking of marketing campaigns, including email, social media, and digital advertising.
• Collaborate with the marketing team to create engaging content, including blog posts, social media updates, newsletters, and marketing collateral.
• Support market research initiatives by collecting and analyzing data on market trends, competitors, and customer preferences.
• Manage the marketing calendar, coordinating content and campaign schedules to ensure timely execution.
• Monitor and report on key performance metrics, providing insights and recommendations for optimization.
• Assist with the maintenance and updating of the company’s website, ensuring content is current and aligned with marketing goals.
• Coordinate with external vendors and agencies for design, printing, and other marketing services as needed.
• Provide administrative support to the marketing team, including managing marketing assets, organizing files, and handling logistics for events and webinars.
• Help maintain the company's CRM database, ensuring contact information and segmentation are up-to-date and accurate.
• Perform other duties as assigned to support the marketing team’s overall objectives.

Qualifications:
• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.
• 3+ years of experience in a marketing support or similar role.
• Familiarity with digital marketing tools and platforms (e.g., Google Analytics, social media management tools, email marketing software).
• Strong organizational skills and attention to detail with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• Proficiency with graphic design software (e.g., Canva, Adobe Creative Suite)
• Ability to work independently and collaboratively within a team environment.
• A proactive mindset with a willingness to learn and adapt in a fast-paced marketing environment.
• Experience using task/project management tools such as ClickUp or Asana.

Job Description: Finance Support Specialist

Position Overview: The Finance Support Specialist is responsible for providing administrative and operational support to the finance department, assisting with financial reporting, data entry, and the overall maintenance of financial records. This role ensures the smooth functioning of daily finance operations, playing a critical part in the team’s efforts to deliver accurate and timely financial information. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities:
• Assist with the preparation of financial reports, statements, and invoices, ensuring accuracy and compliance with company policies.
• Perform data entry and maintain up-to-date financial records, including accounts payable and receivable.
• Support month-end and year-end close processes by reconciling accounts and preparing necessary documentation.
• Coordinate with internal departments to resolve discrepancies and ensure the timely processing of transactions.
• Assist in budgeting and forecasting activities by collecting data and providing preliminary analysis.
• Monitor and track expenses, ensuring adherence to budget guidelines and identifying areas for cost savings.
• Prepare and process payments, expense reports, and purchase orders as directed by the finance team.
• Support the finance team with audits, tax preparation, and compliance-related tasks.
• Respond to finance-related inquiries from internal and external stakeholders, providing information and guidance as needed.
• Assist with special projects and perform other duties as assigned to support the overall objectives of the finance department.

Qualifications:
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred.
• 3+ years of experience in a finance support, bookkeeping, or similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word) and familiarity with accounting software (e.g., QuickBooks, SAP, or similar).
• Excellent numerical and analytical skills with a high level of attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Good communication skills, both written and verbal, with the ability to interact professionally with team members and stakeholders.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• A proactive and flexible approach to problem-solving, with a commitment to continuous learning and improvement.

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