Executive Assistant I - Digital and Technology Partners - Enterprise Data and Analytics

Executive Assistant I - Digital and Technology Partners - Enterprise Data & Analytics - Hybrid or Remote

New York, NY

Professional / Managerial / Administrative

3028696

Description

This position can be hybrid or remote.

Responsibilities include overall support to a Executive Directors/Vice-Presidents as related to day-to-day operations of the department or office. Coordinates the administrative activities for the clinical, administrative, and academic department or departments for which the VP(s) and/or Executive Directors are responsible.

Responsibilities
• Partners with management in the planning, scheduling, coordination and reporting of activities to ensure that projects, goals and objectives are accomplished on time and within budget.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports as requested.
• Monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.
• May maintain departmental employee files, and ensure compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• May coordinate administrative, secretarial and/or general office support coverage.
• May set deadlines and oversee the work of assigned staff.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes, as needed.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed.
• Coordinates meetings and appointments, and maintains supervisor’s calendar.
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• Screens telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
• May assist supervisor with the completion of grant applications, special projects and Joint Commission and other survey preparations.
• Performs other related duties.

Qualifications
• Bachelor's degree or equivalent combination of experience and education
• 5 years related administrative or business experience

223 - DTP Enterprise Data & Analytics - MSH, Mount Sinai Hospital

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements.

The salary range for the role is $64526.72 - $79000 Annually.

Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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