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Marketing Coordinator

Remote, USA Full-time Posted 2025-07-27

We’re seeking a detail-oriented and energetic Marketing Coordinator to support marketing campaigns, manage events, and contribute to Cellares’ success.The primary focus of this position will be to manage the end-to-end execution of 5–10 industry conferences per year, overseeing logistics, booth setup, vendor relations, and on-site representation.

The ideal candidate will also support digital marketing initiatives, ensuring content accuracy and brand consistency across social media, email, presentations, brochures, and thought leadership materials. They collaborate cross-functionally to maintain content calendars, assist in campaign execution, and uphold Cellares’ visual identity across channels.

This is an ideal role for someone who thrives in a fast-paced startup environment, brings strong organizational and communication skills, and is eager to grow alongside a mission-driven team in the cell therapy industry.

Responsibilities

  • Manage logistics for 5-10 conferences annually, including booth setup, vendor coordination, and on-site execution
  • Act as the face of Cellares during events by interacting with attendees, answering questions, collecting leads, and distributing promotional materials
  • Coordinate with internal teams and external partners to ensure event success
  • Track event metrics (e.g., lead collection, engagement data) and support post-event retrospective analysis and reports
  • Manage marketing asset inventory, shipping logistics, and post-event asset recovery and repurposing
  • Support content generation and review of LinkedIn posts, presentations, posters, brochures, and other external-facing materials
  • Support internal and external designers and creative partners in maintaining branding consistency across marketing assets
  • Assist in the execution of integrated campaigns that span digital, events, and PR; contribute ideas during planning sessions and help track results
  • Maintain and optimize the marketing content calendar, coordinating timelines across social media, email, and thought leadership initiatives
  • Manage logistics and timelines for content reviews with subject matter experts, leadership, and compliance
  • Support CRM and marketing automation efforts by logging leads, tagging campaign sources, and collaborating with the BD team on lead follow-up workflows
  • Assist in tracking and reporting key performance indicators (KPIs) for campaign effectiveness, brand awareness, and lead conversion
  • Stay up to date on competitive positioning and relevant trends in the biotech and cell therapy space

    • Requirements

  • Bachelor’s degree in Marketing, Communications, Business, Life Sciences, or a related field
  • 2–4 years of professional experience in event coordination, marketing, communications, or a related field
  • Strong verbal and written communication skills; able to tailor messaging to both technical and non-technical audiences
  • Proven ability to manage competing priorities, meet deadlines, and lead small projects independently
  • Highly organized and detail-oriented, with a proactive and problem-solving mindset
  • Thrives in a fast-paced, high-growth startup environment—flexible, hands-on, and eager to learn
  • Willingness to travel (~15–25%) for conferences, site events, or customer-facing opportunities
  • Ability to lift and carry up to 50 lbs

    • Preferred Skills/Experience (Optional)

  • Familiarity with marketing automation tools such as HubSpot, Salesforce, etc.
  • Basic design skills in platforms such as Canva, Figma, etc.
  • Experience managing content calendars and social media scheduling
  • Experience in data collection and metrics tracking
  • Familiarity with biotech or life sciences industries

    • Additional Information

    This is Cellares

    Cellares is the first Integrated Development and Manufacturing Organization (IDMO) and takes an Industry 4.0 approach to mass manufacturing the living drugs of the 21st century. The company is both developing and operating integrated technologies for cell therapy manufacturing to accelerate access to life-saving cell therapies. The company’s Cell Shuttle integrates all the technologies required for the entire manufacturing process in a flexible and high-throughput platform that delivers true walk-away, end-to-end automation. Cell Shuttles will be deployed in Cellares’ Smart Factories around the world to meet total patient demand for cell therapies at global scale. Partnering with Cellares enables academics, biotechs, and pharma companies to accelerate drug development and scale out manufacturing, lower process failure rates, lower manufacturing costs, and meet global patient demand.

    The company is headquartered in South San Francisco, California with its commercial-scale IDMO Smart Factory in Bridgewater, New Jersey. The company is backed by world-class investors and has raised over $355 million in financing.

    Leveling will be based on overall experience, education, and demonstration of knowledge throughout the interview process.

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