Hiring Now: Operations Administrative Assistant

Position at a Glance:

• Compensation: a competitive salary
• Company: Workwarp
• Start Date: Immediate openings available
• Position: Operations Administrative Assistant
• Location: Remote

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Job details

Operations Administrative Assistant

This Jobot Job is hosted by Jerry Sipocz

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Salary $60,000 - $80,000 per year

A Bit About Us

Our client is a distinguished CPA firm specializing in providing high-quality audit and assurance services tailored to residential real estate associations, including co-ops, condominiums, and common interest realty associations (CIRA). With decades of experience and a reputation for excellence, our client is trusted by boards and property managers across the region for their expertise in navigating the unique regulatory, financial, and operational complexities of these entities. Their commitment to accuracy, integrity, and long-term client relationships has established them as a premier partner for associations aiming to maintain financial transparency and stability.

Why join us?
• Comprehensive health benefits
• PTO Package
• 401k
• Great culture
• Interesting work

Job Details

Job Details

Our company is seeking a Operations Administrative Assistant to join our firm. This position offers an excellent opportunity to grow with a prestigious firm, providing administrative support in a fast-paced, exciting environment. The ideal candidate will have a minimum of 5 years of experience in a similar role, preferably within a public accounting firm. They will be responsible for compiling client financial information into concise documents, ensuring the smooth operation of our accounting and finance department. This role requires a high degree of professionalism, attention to detail, and proficiency in the Microsoft Office Suite.

Responsibilities
• Provide comprehensive administrative support to the Accounting and Finance team, including managing schedules, coordinating meetings, and handling correspondence.
• Compile, verify, and sort financial information to prepare source data for computer entry.
• Review data for deficiencies or errors, correct any incompatibilities if possible, and check the output.
• Generate financial reports detailing accounts receivable status on a regular basis.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Assist in the preparation of regularly scheduled reports, including expense reports, budgets, and financial statements.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables’ data.
• Liaise with clients to handle queries and resolve any discrepancies related to financial reports.
• Ensure compliance with established internal controls and financial policies and procedures.
• Perform other related duties as assigned to support the efficient operation of the department.

Qualifications
• Minimum of 5 years’ experience in an administrative role, preferably in a public accounting firm.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Exceptional attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task and prioritize work.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proven ability to compile and summarize complex financial data.
• Knowledge of office management systems and procedures.
• Ability to work independently and as part of a team.
• Bachelor’s degree in Business Administration, Finance, Accounting, or related field is preferred.

This is an exceptional opportunity for those who thrive in a challenging and dynamic environment. If you are a detail-oriented professional with a knack for numbers and a passion for financial data, we encourage you to apply. Join us and contribute to an environment that values integrity, professionalism, and teamwork.

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